Information for Vendors

The 2026 DFW Ham Expo will again return to Lewisville’s Vista Mall Events Center for this year’s event. All Ham Expo Vendor Tables are in a single 11,000 sq. ft. indoor space in the mall and we have space for up to 120 tables, some with access to AC power. The Lewisville Vista Mall is centrally located in the DFW area and right off I-35E – 20 miles north of downtown Dallas, 35 miles NE of downtown Fort Worth, and 15 miles SE of Denton.

LOCATION DETAILS:

The Indoor Exhibitor Tables will be located inside the Vista Mall (previously known as Music City Mall or Vista Ridge Mall) in Lewisville, Texas, located on the second level near the Cinemark theatre. The address is Vista Mall, South Entrance #4, 2401 S. Stemmons Freeway, Lewisville, TX 75067.

There is a large designated outside area for the Saturday AM tailgate adjacent to plenty of free parking for the inside event.

TICKET DETAILS:

Vendor Tables are available in the following categories:

Commercial Vendor – These tables will receive prominent placement in the table layout and will have a rear wall that can be used for temporary signage and limited merchandise display. Commercial Vendors must have an established ham radio or electronics-related business.
Non-Commercial Vendor (Premium) – These 6′ tables will have access to AC power and will be at the end of a row for better visibility
Non-Commercial Vendor – The bulk of our tables. These 6′ tables will be in mid-row and can be purchased in multiples. Tables come with a single chair and no rear wall.
Organization – Local organizations can request a single table for promotion purposes (no selling) on a space-available basis.

Indoor Vendor Table Purchases will receive one General Admission Vendor Badge and one Prize Ticket per table purchased. Tables come with a single chair unless otherwise arranged in advance.

TABLE ASSIGNMENTS:

Table assignments will be made by DFW Ham Expo Committee and are final. If you have special requests, please document them at the time of purchase and we will confirm with you. No table swapping or rearrangement is permitted after event setup has begun. Table assignments for AC Power equipped tables will be prioritized due to room physical layout. If you need AC power, it is acceptable to purchase (1) Non-Commercial Premium Table and one or more non-premium tables and we will do our best to group them in a row for you. We will attempt but cannot guarantee to accommodate special requests.

If you purchase a vendor table (table purchase is for both days) but do not plan to attend on Friday, please indicate that in your purchase. We reserve the right to resell unclaimed tables after 1pm on Friday unless we know in advance.

VENDOR SETUP AND TEARDOWN:

Setup is available Friday, June 6 between the hours of 9:00am-1:00pm local time (GA doors open at 1pm Friday). There is limited loading door access (Loading Door #7, adjacent to Mall Entrance #4) with unloading parking, but there is no loading dock/ramp. The event space is a short distance (approx 200 feet) from Entrance #4 and is easily accessible with no stairs. A limited number of transport carts are available on a priority basis (Commercial Vendors have highest priority for carts). Load-in and Load-out assistance may be available by prior arrangement.

The exhibit room will be locked/secured between 6pm Friday and 8am Saturday. Vendors will be re-admitted on Saturday at 8am (with Vendor Badge). We request that all vendors be in place for the GA doors opening at 8:30am. We cannot be responsible to provide security for unmanned tables after 8:30am

Doors will open to ticket holders at 13:00 (1PM) and close on Friday at 18:00 (6PM). The doors will reopen on Saturday to ticket holders at 08:30 (8:30AM) and close to all at 15:00 (3PM).

Teardown can begin Saturday, June 7 after 15:00 local time and final prize drawings. We ask that vendors not tear down early as this is a detractor to late attendees. ***Special arrangements may be possible to commercial vendors on a case by case basis. This will require advanced communication so that we may work with the mall. There are no guarantees.

VENDOR BADGING

Upon check-in, Vendors will receive a DFW Ham Expo Vendor lanyard and badge. This badge will serve as your admission ticket and access to the vendor area during setup. You will receive one badge and one prize ticket per table purchased. If you need additional people, please purchase a regular admission ticket (in advance or at the door).

VENDOR AGREEMENT:

By purchasing an Exhibit Table, all vendors agree to the following:

This is an Amateur Radio Expo Event (Hamfest). All exhibits are expected to be related to Amateur Radio and/or related technology.

As a table purchaser, you agree to the following terms:

1) Table assignments within event is strictly up to the committee to determine.

2) If you need AC power, please purchase a Table with AC Power Provisions and come prepared with whatever extension cords and power strips that you require. You may also use a commercial (UL listed) portable power pack (AC and/or DC). No internal combustion engine generators are allowed.

3) We strongly encourage you plan on bringing your own Cellular Hotspot (mall does have limited public Wi-Fi).

4) All sales must be Amateur Radio Related. The sale of novels, graphic novels, books, electronics, etc must have a direct relation to Amateur Radio. No soliciting donations for other charities or non-profits will be allowed. Any vendor that chooses to not adhere to the rules above will be asked to leave and table or tailgate purchase will be forfeited. No exceptions! Your acknowledgement to these rules is recorded by your purchase.

OUTDOOR TAILGATE

Outdoor Tailgate Spaces will be handled by our sister club, the Lewisville Amateur Radio Association (LARA). 100% of all tailgate space sales will be collected by LARA the morning of the event (no pre-sales for tailgate). Tailgate spaces are $10 each, exact change preferred.

Thank you for helping to make this year a great success.